La Trobe university records to go electronic

Alphawest has commenced upgrading La Trobe University's paper-based records management system to an electronic format using Tower Software's TRIM Context software system.

Haydn Blennerhassett, manager – Records Services, La Trobe University said the university issued a tender and considered various solutions before choosing TRIM Context and Alphawest as the provider.

"We put it out for public tender in September 2004 and signed Alphawest in January 2005. Alphawest was signed on for one year with the option to extend, for undisclosable amount," he said.

Once Alphawest was accepted, it provided the business analysis then designed the system in conjunction with the La Trobe University’s project team.

It also provided technical advice regarding the required IT infrastructure, training, and user acceptance testing. Alphawest also worked with the Records Management team at La Trobe to migrate the data from the previous system.

The new upgrade will require TRIM Context to be installed across three business units within the University – the Faculty Office (Law and Management), Records Services Unit and Legal Services Unit.

“TRIM integrates with the University’s desktop applications and can capture a variety of information including emails,” said Blennerhassett.